Like many other programs, Microsoft Word is constantly updated. The latest versions of Word are significantly different from those that were at the very beginning. Working with the application has become much more convenient and efficient. For example, new versions of the program have added such functions as translating the selected part of the text into another language directly from the program, voicing the selected fragment, a built-in digital pen, and much more.
The latest versions of MS Word have built in a powerful translator that performs translations for a large number of languages. It is translated using Microsoft Translator. To use this feature, open the “Review” tab and click the “Translate” button. There are two translation options.
- Translate Selection
- Translate Document. This will create a translated copy of the entire document in a new file.
To translate a piece of text, do the following.
- Click the “Translate” button.
- Select “Translate Selection”.
- The “Translator” block will appear on the right side of the screen. Select the source language and target language.
- After clicking the “Insert” button, the selected text fragment will be replaced with its translation.
Please note that in the “Translator” block for each word of the source language, you can see separately the translation options at the bottom of this section. In order to do this, simply hover over the word you need in the field with the original test.
If you need to translate the entire document, in the “Review” block, click the “Translate” button and select the “Translate Document” section. Then, in the “Translator” block, select the source language and target language and click the “Translate” button.
The translation of the document will open in a new document, which you will need to save.
Similarly, you can translate not only text fragments, but also individual words.
What is an immersive reader? This is a special tool that improves reading skills for people of all ages and makes it easier to read texts. This feature is great for people with dyslexia or dysgraphia. To use this tool, go to the “View” tab and click the “Immersive Reader” button.
The Word menu opens to the “Immersive Reader” tab with several buttons.
Let’s consider them in order.
Column width. Clicking on this button brings up a context menu with column sizes. You can choose from very narrow, narrow, moderate or wide speaker types. This makes the words easier to read. Рис 10
Page color. Here you can choose any background color for the pages of Word documents. If you’re having trouble reading black letters on a white background, this option will help you a lot.
Line Focus. When you press this button, you have the option to select the focus line.
For example, if you select “Three Lines”, only the three lines before the cursor will be opened. The rest of the lines will be grayed out.
This is done to better focus attention when reading. In this case, you can navigate through the text using the Up and Down arrows or using the arrows on the screen.
Text spacing. When this button is pressed, the spacing between words and letters becomes wider or narrower.
There is no choice here. You can only enable or disable this setting.
Syllables. This option is very useful when learning to read. When you click on this button, the text of the document is divided into syllables.
It also helps with the pronunciation of words when reading a document aloud.
Read aloud. To use this tool, highlight the passage to be read and click the Read Aloud button.
After that, you will not only hear the text being read, but also see how the words are synchronously highlighted when reading. You can select the reading speed and voice type in the player settings in the upper right corner of the screen.
In this block, you can use the play and pause buttons.
When you’re done with the immersive tool, you can close it and return to the original text view. To do this, simply click the “Close Immersive Reader” button.
This tool can be used for more than just learning. Whether you need a different spacing between words, a colored background, or reading a document out loud, this tool is perfect for you.
Recent versions of Word have more options for inserting formulas and equations.
- Open the “Insert” tab.
- Click the triangle next to the “Equation” button. Here you will find a large number of template formulas, for example, a quadratic equation or the Pythagorean theorem.
- If you want to insert your own formula into the text, place the cursor in the right place and click on the “Equation” button.
- In the Equation Builder that opens, select the symbols you want and write your formula.
Using the constructor, you can display fractions, integrals, logarithms, matrices, and more. You can save the resulting formula as a template. It will appear in the list of templates and you can reuse the saved equation type. To do this, select the formula by clicking on the dots in the upper left corner next to it. Then open the “Insert” tab, click on the triangle next to the “Equation” button and in the list of templates that opens, click on the “Save Selection to Equation Gallery” section.
In the window that opens, set the required formula parameters: name, category, and description of the formula. Click OK. The added formula will appear in the list of templates.
The possibility of simultaneous work of several users with documents is a very convenient feature that appeared in the version of MS Word 2016. You can share a link to a document directly from the application in order to start working with it simultaneously with your colleagues. Follow the steps below to share your document.
- In the upper right corner of the application, click the “Share” button.
- Save the file to OneDrive if you haven’t already.
- In the “Share” block that opens, in the “Invite users” field, type the email address of the user to whom you want to share or select it from the contact list.
- In the same block, if necessary, enter a message to the user.
- In the same block, select an option from the list: “Editing” or “Viewing”.
- Click the “Share” button.
Now you can work on this document at the same time as other people. Sections that other users are working on will be marked with colored flags with the name of these users. You can later view the history of changes made to the document if you make some adjustments.
To accept a correction, place the cursor in front of it and click the “Accept” button.
Otherwise, click the “Reject” button.
With this document co-authoring feature, you’ll know exactly who’s editing a piece of text.
If you receive an email notification that a document has been shared with you, you need to open the link to the document in the email and start working on it.
If you save temporary copies of a document while working on it, don’t forget to use the duplicate remover later to avoid confusion and clog your computer disk.