How to work in Word

The Microsoft Word application is a multifunctional tool for working with text. Unfortunately, many users use this powerful document processing tool only as an analogue of a typewriter. As a result of this disregard for the rich functionality of MS Word, many unpleasant situations arise. For example, many people are familiar with the problem when incorrectly formatted text when printed on paper looked completely different than on the screen of the monitor. Despite the fact that there are a lot of opportunities for this application, for successful work with it it is enough to study only a few basic functions, and the rest to comprehend as necessary.
How to insert page numbers in Word
How to delete a page in Word
How to create a table of contents in Word
How to make a table in Word
How to flip text in Word
How to insert a frame in Word

How to insert page numbers in Word

The numbering of pages in Word is easy. This task, as a rule, does not cause difficulties even for novice users. To number the sheets of the document, open the “Insert” tab of the MS Word main menu. On this tab, you need to find the “Header & Footer” block and select “Page number” in it. Insert page numbers in Word
The drop-down menu allows you to specify the part of the page where the page number will be located. Insert page numbers Word
It can be placed at the top of the page, at the bottom of it, on the margins of the sheet and in the specified location. In the latter case, you should place the cursor in the part of the page where its number will be located, and select the item “Current Position” in the menu of the “Page Number”. After the appearance of the page number is selected, it will be printed in the part of the sheet where the mouse cursor was placed.

In the course papers or abstracts, the title page is usually not numbered. In this case, it is required that the page numbering starts from the second sheet of the document. This is done as follows.

  1. On the “Insert” tab, go to the “Header & Footer” section, click the “Page Number” icon, and then select the “Format Page Numbers…” option from the drop-down menu. Microsoft word insert page numbers
  2. In the window that appears for selecting the page number format, mark the section “Start at” and specify the number 2 if the first sheet of the document should be excluded from the numbering. How to insert page numbers on Word After clicking the “OK” button, all other sheets are numbered automatically.

Similarly, you can put the numbering, starting with any sheet of the document. In the same window, you can select characters to display the page numbering. It can be numbers, letters, Roman numbers and so on.

If, after the above manipulations, a header strip appears on the document page, you can close it by clicking the “Close Header and Footer” button, as shown in the figure. How to insert page numbers Word

How to delete a page in Word

In general, to delete a blank page in MS Word, it’s enough just to delete all blank lines on it. This is done so.

  1. In the MS Word main menu, click the icon to display the hidden characters. How to delete page in word
  2. Select all control characters (including page break marks) with the mouse and press the “Delete” button or use the “Backspace” button for this purpose. How to delete blank page in word

After removing all these control characters, an empty sheet will be deleted from the page.

What if I need to delete the page with the text? You can simply select all the text on the sheet and click the “Delete” button. But there is a more elegant and effective way of removing such pages. It is recommended to use it for documents with a large number of pages. For example, there is an abstract in which 320 sheets. It is necessary to delete 120, 255 and 298 pages. If you use the above method, you need to scroll the text to 120 pages, select all the characters on the page with a mouse, delete them, then scroll to 255 pages and so on.

In order to do this faster and more efficiently, on the “Home” tab, click the “Find” button. In the “Find and Replace” window that appears, go to the “Go To” tab and select the “Page” transition object. In the page number field, enter the page number that you want to delete and click the “Next” button. How to delete a page in microsoft word After that, the specified page will appear on the screen. It will not be necessary to scroll through the entire document from its beginning.

Do not close the “Find and Replace” window. In the page number field, type \page. With it, the entire contents of the page will be highlighted. Click the “Next” button.
After highlighting the page content, close the search box and click the “Delete” button. Repeat the above procedures for the remaining pages of the document to be deleted. This greatly saves time spent on the process of removing unnecessary sheets.

How to create a table of contents in Word

It would seem that it could be easier? For this purpose, it is enough to print all headings of sections and subsections of the document on a separate sheet, and specify the page numbers after several spaces. At the same time, this method has more shortcomings than merits. The table of contents turns out to be uneven, if you change the page number of one of the sections, you have to manually change the remaining page numbers. And this is not the entire list of problems that arise when you manually create a table of contents.

It is much more convenient to use the built-in MS Word tools to create a table of contents. This is a very fast and convenient method, in which all items of the table of contents and page numbering are automatically inserted.

  1. Put the numbering of the pages in the document, as described above.
  2. For each section and subsection of the document, select the “Heading” style in the “Styles” panel. To format the partitions, select the “Heading 1” style, to format the “Heading 2” subsections, and so on. How to create table of contents in word
  3. Place the cursor in the place where the table of contents will be located. For example, at the very beginning of the document. In the main menu of MS Word, go to the “References” tab and open the “Table of Contents” item. Select the desired type of table of contents by clicking on it with the mouse.How to create table of contents on word
  4. In the place where the mouse cursor was located, the table of contents of the document appears. If you want to place it on a separate sheet, insert a page break at the end of the table of contents.

If you are not satisfied with the style of the title, for example, the font size or its type, this can easily be fixed. To do this, right-click on the heading style in the main Word menu and select “Edit.” How to create table of contents in ms word Here you can change the font, its size and much more.

With this method of creating a table of contents, all the changes in it are made automatically. For example, you can add, change or delete a title, and then just update the table of contents, without fixing anything manually. To do this, go to the “References” tab of the main Word menu and click the “Update entire Table” item. In the window that appears, you can choose which changes should be made in the table of contents.How to create table of contents in microsoft word

How to make a table in Word

Tables can be done not only in the MS Excel application, but also in MS Word. Although, of course, they do not have such a powerful functionality in the Word. They are designed primarily to structure the information and make the displayed data more visible. In Word, there are several ways to create tables.

  1. Automatic table insertion. It is simply drawn with the mouse in the given table template. On the “Insert” tab, click the “Table” item and select the required number of rows and columns with the mouse. Simultaneously with this process the specified table will be displayed in the place specified by you. How to make a table in wordThis is a very convenient and fast way. But what if the number of rows or columns is larger than the picture with the table allows?
  2. Insert a table by its parameters. On the same tab “Insert” go to “Table” and click the link “Insert Table”. How to make a table on word In the window that appears, specify the number of rows and columns of the table, as well as other parameters. Click OK. How to make a table in microsoft word
  3. Drawing a table is similar to how it is done in Paint. This function is rarely used by Word, however, sometimes its use is justified, for example, if you want to insert a table with cells of different heights and widths. To do this, go to the “Table” section and select the “Draw Table” item. How to make a table on microsoft word Instead of a marker, a pencil image appears on the screen. It draws the outer boundaries of the table, and then the columns and cells of the desired configuration are displayed inside it. To exit the drawing mode, press the Esc key.
  4. Insert an Excel spreadsheet. Tables, executed in this way, have all the functionality of Excel tables. This is very useful in cases where you need not only display data in the form of a table, but also make some calculations with them.How do i make a table in word To use this method in the Insert Table window, click the “Excel Spreadsheet” link and then follow all the steps with the table in the same order as in MS Excel. To exit the mode, press Esc.
  5. Quick tables. This is a very convenient and fast way to create tables based on already ready templates. To use it, go to the “Quick Tables” item and select the ready-made template.How to make a table in ms wordThe table created by this method can be changed according to your requirements.

Each of these methods is quite effective and convenient when creating tables. You just need to choose the optimal method for creating a specific table.

How to flip text in Word

Sometimes it is necessary to turn not all the text on the sheet, but only part of it or a single word. As usual, in order to do this, there are several ways.

  1. Make a word or part of the text in the form of an inscription. To do this, go to the “Insert” tab in the MS Word main menu, select the “Shapes” block and click the “Caption” button. How to flip a text box in wordAfter that, the cursor should draw the area where the rotated text will be located. This automatically opens the “Format” tab. In the upper left corner, click the “Text Direction” button, set the direction you need and type the text.
  2. Using tables. Go to the “Insert” tab, select the “Tables” section and make the table from one cell. Type the correct word or phrase in the cell. Go to the “Layout” tab and click the “Text Direction” button. How to flip text in microsoft word 2007 Do not forget to remove the borders of the cell so that the rotated text looks natural. To do this, click on the cell, select the “Borders and Shading” section and set the “No” border type.

There are other ways to turn the text in Word, but they are used rarely and less efficiently.

How to insert a frame in Word

Frameworks in Word are used in two cases – when you want to enclose part of the text in the frame and when you need to circle the page. Stroke can be from all sides or only with some.

  1. A frame around the text. First of all, you should select the part of the text that will be circled by the mouse. On the “Home” tab, in the “Paragraph” section, click the “Frame” button. How to insert frame in word In the window that appears, select the frame type. As a result of these actions, you will receive text that is surrounded by a frame.
  2. Sometimes it is required that the text on each page of the document is enclosed in a frame. To do this, on the “Home” tab in the “Paragraph” block, click the “Borders” icon and select “Borders and Shading “. In the window that appears, go to the “Page border” tab and select the “Box” type. How to insert frame in ms word For each sheet of the document to be framed, select the item “Apply to: Whole document”. After clicking the “OK” button, each sheet of the document will be framed.

You can choose the color for the frame, width and other parameters. You can make it voluminous or with a shadow. All this is done on the same tab “Page” in the “Borders and Shading” section.

All manipulations with the studied Word functions are recommended to be performed on copies of documents. The desired result may not be obtained immediately, so there is a risk of losing the original text formatting option if you do not leave the original file unchanged. At the same time, do not forget to regularly remove duplicates of such files using special duplicate remover  or manually.