How to Format a Text in Word

Office application MS Word is used by almost everyone who has computers with Windows operating system. In order to create the simplest document in this program, the user only needs to have a minimum of knowledge and skills in working with this application. At the same time, this powerful tool has a huge range of functions that greatly simplify working with it and allow you to create beautifully designed documents with MS Word that contain images, charts, tables and much more.
How to indent in Word
How to create footnotes in Word
How to make business cards in Word
Automatic hyphenation in Word
Header and footer in MS Word
How to make a scheme in Word

How to indent in Word

Often texts in books or documents are divided into small blocks, which are called paragraphs. This is done for readability. The first line in a paragraph, especially in print, is usually done with a small indentation. And, although at present the use of indentation in the text is no longer so critical, yet the standards for the execution of some documents require the mandatory use of indentation. How to indent a Word?

The simplest way to solve this problem is to type the necessary number of spaces at the beginning of the first line of each paragraph. Unfortunately, the use of this method not only shows poor knowledge of the basics of the application by users, but can also cause problems with text formatting with further printing of the document on paper.

The second way to create indents is using the Tab button on the keyboard. To use this method, place the cursor at the beginning of the first line of the paragraph and press the Tab key. However, all subsequent paragraphs in this document will be indented. To make the previous paragraphs indented in the same text, place the cursor at the beginning of the first line of the topmost paragraph, then go to the next paragraph, position the cursor at the beginning of the first line, press the Backspace key and Enter. Repeat this procedure for all subsequent blocks.

The third way is to change the settings of MS Word. If you need to type a few indented texts on your computer, you can make it so that the indent is set by default in the application settings.

    1. Launch MS Word and go to the “Home” tab.
    2. Find a block with text styles and right-click on the “Normal” style. In the context menu that appears, select “Modify”.Word text style
    3. In the ” Modify Style” window, click the “Format” button and select “Paragraph”.Add a paragraph of Word
    4. In the “Paragraph” window that appears, on the “Indents and Spacing” tab, set the “First line”. Here you can specify the size of the indent.Indent into the Word
    5. Save the changes by clicking the “OK” button.
    6. In order to use the default indentation in subsequent documents, in the “Modify Style” window check the “New documents based on this template” option.

Default indent in Word

In order to undo these changes, you should do everything in the same order and set the value to “None” in the “Special” field.

How to create footnotes in Word

Footnotes can be used not only in books, but also in business papers, instructions, essays, graduation projects and in many other documents. In general, a footnote is a small number or sign near the word and a brief explanation written in small print at the bottom of the page. Despite the apparent complexity of the design, make a footnote in Word is very simple. To do this, just make a few mouse clicks.

  1. Position the cursor at the end of the word, above which should be a footnote mark.
  2. Open the “References” tab and find the “Footnotes” block. In this block, click the “Insert Footnote” button. Insert a footnote in Word
  3. A footnote appears at the bottom of the page, after which you can write explanatory text. Footnote in Word

If the link needs to be deleted, select it with the mouse in the text and press the Delete key. Footnote format can be changed. For example, you can make it so that as a sign of a footnote there appears not a digit, but an asterisk or some other element. To do this, open the “Footnotes” dialog box and click on the icon in the lower right corner of the “Footnotes” block. Изменить вид сноски в Word

How to make business cards in Word

The MS Word application allows you not only to type ordinary texts, but also to create various kinds of printed products – postcards, booklets, business cards and much more. Make a beautiful business card in this program is not difficult, we need only small skills in working with Word and a little artistic taste. In some versions of Word, there are ready-made business card templates, but there are not so many of them, and it is much more pleasant to make your business card according to your wishes.

  1. In order to save paper, it is recommended to maximize the working space of the sheet where business cards will be printed. There will be several of them on one sheet, and the width of the fields should be minimal. To do this, in the Word main menu, go to the “Page Layout” tab and select the “Margins” section. In this section, select “Custom Margins”. Change fields in Word In the page settings window that appears, set all fields to 1 cm.
  2. Open the “Insert” tab, select “Table” and create a 2×5 table.Add a table in Word
  3. Select all the cells in the table, go to the “Layout” tab and adjust the height of the cells so that they fill the entire sheet. Make a business card in Word
  4. Insert a background for each business card. To do this, click on the first cell in the table. Open the “Insert” tab and click on the “Picture” button. Download the background image file from your computer and adjust it to the cell size. Double-click on the picture and in the “Text Wrap” section, select “Behind Text.”Add background to Word table Here you can reduce or increase the brightness of the background image.
  5. Double-click on the image and enter the desired text over it.
  6. Copy the contents of the cell and paste it into the remaining cells of the table.

Now it remains only to print the necessary number of sheets with business cards and cut them along the borders of the table cells.

Automatic hyphenation in Word

By default, Word translates whole words without breaking them into separate syllables. If necessary, you can configure the application so that during the transfer they are divided into parts, as is done, for example, in books. You can do this in different ways. The simplest of these is using autotransfer. In this case, the program itself breaks the word if it does not fit on the line. How to set up automatic word wrap?

  1. Open the “Page Layout” tab and find the “Hyphenation” item.Customize hyphens in Word
  2. In the menu that opens, select “Automatic”.Autotransfer to Word

When using this method, hyphens will be placed not only in the text that will be typed after setting this parameter, but also in the text that is located above.

If the user is not satisfied with the automatic word wrap, he can do it manually. It is not recommended to do word wrapping using a simple arrangement of dashes “-“, otherwise when correcting the text, words may shift and will be displayed with a dash inside the word. For such cases, Word has a special mode.

  1. On the “Page Layout” tab, open the “Hyphenation”.
  2. In the menu that opens, select the “Manual” mode. Manual hyphenation Word In this mode, the application for each portable word will offer a choice of word wrap at the end of a line. Word Wrap

Where hyphenation in the word is undesirable, you can use an unbreakable space between words. To do this, use the mouse to highlight the space between a word that should not be broken during the transfer and the previous word. On the keyboard, press Ctrl + Shift + Space, after which both words will be transferred to the next line.

Header and footer in MS Word

Headers and footers are special areas at the top and bottom of a Word document. They can include date, author, document title or section title, page numbers and more. The footer can include not only text, but also drawings or some objects. You can use the standard headers and footers that Word provides, or create your own.

  1. Open the “Insert” tab and in the “Header&Footer” section select the “Header” or “Footer”.
  2. In the menu that opens, select the footer template you need or select “Blank” if you want to create a footer yourself. Make your footer in Word
  3. In the footer box, type your text or place a picture there.Word Footer Drawing Here you can choose the position of the headers and footers, their parameters or insert various elements. In this panel, you can customize the display of different headers and footers for even and odd pages or make a separate header for the first page.
  4. Exit footer mode by clicking on the button with a cross in the upper right corner of the footer designer menu. Close Word Header Mode
  5. In order to further change or remove the header and footer, double-click on it to switch to the header and footer design mode, and make the necessary changes. The same can be done in another way. On the “Insert” tab, click on the Footer icon, and in the menu that appears, select “Edit Footer” or “Remove Footer”. The same can be repeated for the header.

You can save the header you created as a template. To do this, select the header with the mouse and on the “Insert” tab, click on the “Header” or “Footer” icon. At the very bottom of the menu that opens, select “Save Selection to Footer (Heder) Gallery” A new standard block saving window will appear in which you will need to write the name of your Footer and add its description.

When working with headers and footers, you should pay attention to the fact that in the headers and footers mode you cannot edit the main text of the document. Similarly, you cannot edit headers and footers in the mode of working with the main text.

How to make a scheme in Word

It turns out that to make a block diagram in Word is not so difficult. There are two ways to do this: using the SmartArt tool and using the “Shapes” section.

To insert SmartArt objects, go to the “Insert” tab and in the “Illustrations” box, click the “SmartArt” button. In the window that appears from the list of templates, select the one that best matches the appearance of your scheme. SmartArt Templates
In each of the elements of the scheme, add the desired text. The resulting scheme can be changed: add additional elements or remove unnecessary ones. Click on the selected item with the right mouse button and in the context menu that appears, select the desired action. Draw a scheme in the Word
In the SmartArt designer you can change the color of the blocks, their shape, add a marker and much more. SmartArt Diagram
Drawing a diagram in Word with the help of “Figures” is a bit more complicated, but this method gives more possibilities for implementing the initial idea. To draw a diagram in this way, go to the “Insert” tab and open the “Shapes” section. Добавить фигуру в Word
Select the desired shapes and place them as required on the diagram. The shape parameters can be changed on the “Drawing Tools” tab. You can call it by clicking on the edited figure. Parameters of shapes in Word
In order to connect the blocks of elements on the scheme with lines or arrows, you need to add them from the “Insert Shapes” section. Insert shapes in Word
In the same section, you can add an inscription for each of the elements of the scheme by clicking the “Edit Text” button. If you suddenly need to change the shape of the shape, for example, change the diamond to a rectangle, just click on the shape and on the Format tab select the item “Change shape” and then insert an element of the desired shape from it.

In order to be able to move the created scheme, you should group all the elements in the scheme, including lines and arrows. Click the first shape, press the Ctrl key, then click on each schematic object one by one. Release the Ctrl key, go to the “Format” tab and click the “Group” button. Group shapes in Word
After this procedure, it is recommended to slightly shift the obtained scheme in order to check whether all the elements of the scheme were grouped.

And in conclusion, one more piece of advice. Experts recommend working with copies of documents in cases where you need to make corrections in Word files. This will avoid the loss of important data in case of unsuccessful editing and at any time return to the original version of the document. You should regularly delete these copies to avoid clogging the computer disk. There are many programs that can help you find duplicate files Word and automatically remove them.